HOW TEXTS FROM SIMPLE MOBILE PHONE AUTOMATICALLY UPDATE THE OPERATION AND FINANCIAL REPORTS OF IKONOMIKAL CLOUD ERP

Mobile phone is a communication gadget that is very important to every person due to its usefulness and being handy. Its feature of sending and receiving messages is recently enhanced. It now sends simple and short business transaction texts to Ikonomikal Cloud ERP business software to automatically record, post and provide real time operation and financial reports. The advantage of text over the cloud is the former works, without internet and user's knowledge of computer, where data from remote areas are obtained.

The combination of SMS/ Text and Cloud technologies in Ikonomikal Cloud ERP overcomes the difficulty of gathering data in real time from remote areas without suffering from intermittent internet service to no internet at all but with continuous mobile phone communication. This innovation helps enterprises with multiple and remote offices/ branches/ companies/ locations having staffs using only simple mobile phone. An advantage to the owners who reside in the suburban city while their businesses are in the far-flung areas where mobile phone is the only fastest means of communication.

EXAMPLE:

TEXT FOR NORMAL SALES WITH DISCOUNT AND NOTES:

            SALES INSERT

          #r01 INSERT

          #itemCode IC00001

          #invQty 1

          #uomCode BOX

          #discType SNR

          #discAmt 100
          #notes sr.# 12345689

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Note: Types of “discType”:
REG - Regular
ESP - Especial
PWD – Persons With Disabilities
STD - Student Discount
SNR – Senior Discount

     

How it works

Ikonomikal Texts Receiver Programs

Ikonomikal Cloud ERP without human control triggers the below programs.

Text Receiver Program automatically

1. Receives texts through SMS Gateway

2. Day Ends the received texts and transfer them to Transaction programs

Transaction Programs automatically

3. Completes the information

4, Generates accounting entries

5. Posts the transactions

6. Sends posted transactions to General Ledger History

7. Updates the corresponding Subsidiary Ledgers
The best feature is Ikonomikal automatically closes accounting entries to close to Income and Expense then to Retained Earnings. This means Ikonomikal provides instant complete Financial Reports any time and not to wait for month end and year end closing.

Scheduler Program automatically

8. Prepares reports on schedule, and

9. Sends reports on schedule as well to user inbox or through text to the mobile phone.

The good point is there is no human intervention in Ikonomikal Cloud ERP base on the above facts should anyone shall observe.

Text Receiver Programs  of Ikonomikal Cloud ERP are group in the below Modules. These are only the start and definitely the clients will be requesting for more.

Inventory Control and Assembly
1. IC Text Stock-To-Stock Transfer
2. IC Text Receipts
3. IC Text Receipt Returns
4. IC Text Shipments
5. IC Text Shipment Returns
6. IC Text Receipts (Price List)
7. IC Text Receipts Returns (Price List)
8. IC Text Damages
9. IC Text Damages Returns
10. IC Adj To Std/User U/C Batch Run
11. IC Rollup Adj To Std/User U/C Batch Run

Sales Order

SO Text Invoice w/ Receipt
Note: With automatic assembly cost accounting of the packaging materials and labor of the sold finished goods of the food chain industry.

Purchase Order

PO Text Invoice w/Receipt

Treasury

TR Text Miscellaneous Cash Payment

How to go to Text Receiver programs of Inventory Control and Assembly Modules of Ikonomikal Cloud ERP

Click Program>Main>Core Business>Inventory Control and Assembly>Options and Helpers

Bigger image

Click Favorites to show Shortcuts. This is only possible if the program was previously selected to show in the shortcuts for quick access.

  

IC Text Stock-To-Stock Transfer

Text Transferring Inventory From Commissary to Driver

People Involved: Commissary Personnel to Driver #1

Steps

1.  Select the number of

      Your Company Ikonomikal SMS Gateway

      +63 9XX XXXX (example only)

      While your number must be registered in Ikonomikal as a User

2. Open the “Messages” App (or an equivalent) from your mobile phone.

3. Create a new Text Message and enter the gateway number on the recipient box (or equivalent)

4. Enter the message:

Format:

STOCKTRANSFER INSERT

#docDte <THE DATE OF TRANSACTION IN YYYYMMDD FORMAT>

#r01 INSERT

#itemCode < THE ITEM CODE >

#toWH <THE WAREHOUSE ID TO TRANSFER TO (USUALLY THE DRIVER WAREHOUSE)>

#invQty <QUANTITY TO TRANSFER, MUST BE A NUMBER>

#uomCode <THE UNIT OF MEASURE. Ex. KG,PIECE, GRAMS, ETC>

docDte is ….the date of transaction (will use the current date when removed or left blank/zero(0)).

itemCode is ….the item code.

toWH is ….the warehouse code to transfer to. In ikonomikal, drivers are also warehouses.

invQty is ….the quantity to transfer.

uomCode is ….the unit of measure (ex. KG, PIECE, BOX).

Text Example of Stock-To-Stock Transfer:

STOCKTRANSFER INSERT

#docDte 20181217

#r01 INSERT

#itemCode IC0003U

#toWH 0400D1

#invQty 5.5

#uomCode TRAY

#r01 INSERT

#itemCode IC0009U

#toWH 0400D1

#invQty 370

#uomCode TRAY

#r01 INSERT

#itemCode IC0001U

#toWH 0400D1

#invQty 94

#uomCode TRAY

#r01 INSERT

#itemCode IC0020

#toWH 0400D1

#invQty 3,007

#uomCode PC

Note:

4 items were entered the’ IC0009U, IC0003U, IC0001U and IC0020 to transfer from commissary stocks to the driver (ex. 0400D1 is Driver 1 warehous) who will deliver to the outlets. The “#r01 INSERT” indicates a new set of items to be transferred. Only items with quantities are allowed.

5. Press send and wait for the confirmation.

    The confirmation should almost resemble the following message:

a.       The INSERT operation for STOCKTRANSFER was received and for validation!

b.       The INSERT operation for STOCKTRANSFER was queued for processing under transaction id xxxx!

c.       The INSERT operation for STOCKTRANSFER under transaction id xxxx was successful!

The Text Receiver Program

Text Receiver Program of Ikonomikal

Printed Report of Received Text

Text received in Ikonomikal 

The automatic Day End on the Text Receiver Program automatically transfers the text and completes the information in the appropriate program such as below. This program also automatically posts the transaction.

Printed Report of the transaction

Text Receiving Inventory From Driver To Outlet

People Involved: Store Outlet Personnel and Driver

Steps

1. Select the number of

      Your Company Ikonomikal SMS Gateway

      +63 9XX XXXX (example only)

      While your number must be registered in Ikonomikal as a User

2. Open the “Messages” App (or an equivalent) from your mobile phone.

3. Create a new Text Message and enter the gateway number on the recipient box (or equivalent)

4. Enter the message:

Format:

STOCKTRANSFER INSERT

#docDte <THE DATE OF TRANSACTION IN YYYYMMDD FORMAT>

#r01 INSERT

#itemCode < THE ITEM CODE >

#toWH <THE WAREHOUSE ID TO TRANSFER TO (USUALLY THE OUTLET WAREHOUSE)>

#invQty <QUANTITY TO TRANSFER, MUST BE A NUMBER>

#uomCode <THE UNIT OF MEASURE. Ex. KG,PIECE, GRAMS, ETC>

docDte is ….the date of transaction (will use the current date when removed or left blank/zero(0)).

itemCode is ….the item code.

toWH is ….the warehouse code to transfer to. In ikonomikal outlets are also warehouses.

invQty is ….the quantity to transfer.

uomCode is ….the unit of measure (ex. KG, PIECE, BOX).

Text Example of Stock-To-Stock Transfer:

STOCKTRANSFER INSERT

#docDte 20181217

#r01 INSERT

#itemCode IC0003U

#fromWH 0400D1

#toWH 0401

#invQty 5.5

#uomCode TRAY

#r01 INSERT

#itemCode IC0009U

#fromWH 0400D1

#toWH 0401

#invQty 370

#uomCode TRAY

#r01 INSERT

#itemCode IC0001U

#fromWH 0400D1

#toWH 0401

#invQty 94

#uomCode TRAY

#r01 INSERT

#itemCode IC0020

#fromWH 0400D1

#toWH 0401

#invQty 3,007

#uomCode PC

5. Press send and wait for the confirmation.

   The confirmation should almost resemble the following message:

a.       The INSERT operation for STOCKTRANSFER was received and for validation!

b.       The INSERT operation for STOCKTRANSFER was queued for processing under transaction id xxxx!

c.       The INSERT operation for STOCKTRANSFER under transaction id xxxx was successful!

IC Text Receipts

Receiving Inventory To Increase Commissary Stocks

People Involved: Commissary Personnel

Format:

STOCKRECEIPT INSERT

#docDte <THE DATE OF TRANSACTION IN YYYYMMDD FORMAT>

#r01 INSERT

#itemCode < THE ITEM CODE >

#rcpQty <QUANTITY TO RECEIVE, MUST BE A NUMBER>

#uomCode <THE UNIT OF MEASURE. Ex. KG,PIECE, GRAMS, ETC>

IC Text Text Receipt Example:

STOCKRECEIPT INSERT

#docDte 20181107

#r01 INSERT

#itemCode IC0001U

#rcpQty 50

#uomCode TRAY


IC Text Damages

Spoilage Inventory

Format:

SPOILAGE INSERT

#docDte <THE DATE OF TRANSACTION IN YYYYMMDD FORMAT>

#r01 INSERT

#itemCode < THE ITEM CODE >

#dmgQty <SPOILAGE QUANTITY, MUST BE A NUMBER>

#uomCode <THE UNIT OF MEASURE. Ex. KG,PIECE, GRAMS, ETC>

IC Text Damages Example:

SPOILAGE INSERT

#docDte 20181021

#r01 INSERT

#itemCode IC0001

#dmgQty 100

#uomCode BOX


SO Text Invoice w/ Receipt

Recording Of Sales

People Involved: Outlet personnel

        

Format:

SALES INSERT

#docDte <THE DATE OF TRANSACTION IN YYYYMMDD FORMAT>

#r01 INSERT

#itemCode < THE ITEM CODE >

#invQty <QUANTITY TO RECORD AS SALES, MUST BE A NUMBER>

#uomCode <THE UNIT OF MEASURE. Ex. KG,PIECE, GRAMS, ETC>

docDte is ….the date of transaction (will use the current date when removed or left blank/zero(0)).

itemCode is …. the item code.

invQty is ….the quantity to record as sales.

uomCode is ….the unit of measure (ex. KG, PIECE, BX).

SO Text Invoice w/ Receipt Example:

SALES INSERT

#docDte 20181021

#r01 INSERT

#itemCode IC0001
#invQty 50

#uomCode BX

Other Formats of Recording Of Sales

Format:

SALES INSERT

#r01 INSERT

#itemCode < THE ITEM CODE >

#invQty <QUANTITY TO RECORD AS SALES, MUST BE A NUMBER>

#uomCode <UNIT OF MEASURE>

#discType <TYPE OF DISCOUNT, ex. REG, ESP,PWD, and STD>

#discAmt <DISCOUNT AMOUNT, MUST BE A NUMBER>

#notes <ANY NOTES REFERENCE, OPTIONAL>
#saleType <SALE TYPE EITHER IT’S A SALE, FREETASTE OR REPRESENTATION>

Types of “discType”:

·       REG - regular

·       ESP - Especial

·       PWD – Persons With Disabilities

·       STD – Student Discount

·       SNR – Senior Discount

Take note that you don’t have to include the #discType, #discAmt, and #notes because they are all optional. But if you have to, this is how it would look like:

FOR NORMAL SALES WITH DISCOUNT AND NOTES:

SALES INSERT

#r01 INSERT

#itemCode IC00001

#invQty 1

#uomCode BOX

#discType SNR

#discAmt 100

#notes sr.# 12345689

FOR NORMAL SALES WITH NOTES ONLY:

SALES INSERT

#r01 INSERT

#itemCode IC00001

#invQty 1

#uomCode BOX

#notes received 28.2.2019

FOR FREETASTE WITH DISCOUNT AND NOTES:

SALES INSERT

#r01 INSERT

#itemCode IC00001

#invQty 1

#uomCode BOX

#discType SNR

#discAmt 100

#notes sr.# 12345689

#saleType C007

FOR REPRESENTATION WITH DISCOUNT AND NOTES:

SALES INSERT

#r01 INSERT

#itemCode IC00001

#invQty 1

#uomCode BOX

#discType SNR

#discAmt 100

#notes sr.# 12345689

#saleType C008

Recording Of Expenses

Format:

EXPENSES INSERT

#r01 INSERT

#itemCode < THE ITEM CODE >

#invQty <QUANTITY TO RECORD AS SALES, MUST BE A NUMBER>

#uPrc  <UNIT COST TO RECEIVE, MUST BE A NUMBER>

#uomCode <UNIT OF MEASURE>

#discType <TYPE OF DISCOUNT, ex. REG, ESP,PWD, and STD>

#discAmt <DISCOUNT AMOUNT, MUST BE A NUMBER>

#notes <ANY NOTES REFERENCE, OPTIONAL>

Types of “discType”:

·       REG - regular

·       ESP - Especial

·       PWD – Persons With Disabilities

·       STD – Student Discount

·       SNR – Senior Discount

Take note that you don’t have to include the #discType, #discAmt, and #notes because they are all optional. But if you have to, this is how it would look like:

FOR NORMAL EXPENSES WITH DISCOUNT AND NOTES:

EXPENSES INSERT

#r01 INSERT

#itemCode IC00001

#invQty 1

#uPrc 28.8

#uomCode BOX

#discType SNR

#discAmt 100

#notes sr.# 12345689

FOR NORMAL EXPENSES WITH NOTES ONLY:

EXPENSES INSERT

#r01 INSERT

#itemCode IC00001

#invQty 1

#uPrc 28.8

#uomCode BOX

#notes sr.# 12345689

Recording Of Expenses (w/ Advances)

SMS/Text Format from Ordinary Simple Mobile Phone:

EXPENSES INSERT

#r01 INSERT

#itemCode < THE ITEM CODE >

#invQty <QUANTITY TO RECORD AS SALES, MUST BE A NUMBER>

#uPrc  <UNIT COST TO RECEIVE, MUST BE A NUMBER>

#uomCode <UNIT OF MEASURE>

#discType <TYPE OF DISCOUNT, ex. REG, ESP,PWD, and STD>

#discAmt <DISCOUNT AMOUNT, MUST BE A NUMBER>

#notes <ANY NOTES REFERENCE, OPTIONAL>
#advType <TYPE OF ADVANCES, ex. PER and BUS>
#empCode <EMPLOYEE CODE, ex. E001 (full list can be found at HR Employe Profile “Employee ID”)>

Types of “advTyp”:

·       PER - PERSONAL

·       BUS - BUSINESS

The itemCode for Advances is XA1220 and the uomCode is EA. Take note that you don’t have to include the #advType, and #empCode because they are all optional. But if you have to, this is how it would look like:

FOR NORMAL EXPENSES WITH ADVANCES:

FOR NORMAL EXPENSES WITH ADVANCES:

EXPENSES INSERT

#r01 INSERT

#itemCode XA1220

#invQty 1

#uPrc 300

#uomCode EA

#advType PER

#empCode E001

Related blog:
CONSIGNMENT IN CLOUD & SMS TECHNOLOGIES

END OF BLOG

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4. Ikonomikal Programming Language and Environment Diagram
5. How Robust is Ikonomikal?
6. Is 3rd Party Interface Possible in Ikonomikal?
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9. Cost Savings in Using Ikonomikal

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