STUDENT REGISTRATION IN CLOUD SCHOOL INFORMATION SYSTEM (SIS)

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Ikonomikal Company website
Ikonomikal software site

Student Registration program is one of the Admissions group of programs in the School Information System (SIS) Add-In Modules of Ikonomikal Cloud Accounting ERP. 

The objective is to record the details of the student as required and indicated in the Student Registration windows as follows:

1. General (information)
2. Scholastic Movements
3. Personal Information
4. Government Issued Documents
5. Current Address
6. Permanent Address
7. Mailing Address
8. Previous Scholastic Information 1
9. Previous Scholastic Information 2
10. Students Under The Guardian
11. Registered Enrollments

1. General

The General window as shown on the above image of the Student Registration  contains the following information:

1. Code or Student Identification Number. It automatically appears upon saving.
2. Full Name - automatically appears after filling the Legal Name
3. For Branch - refers to branch code and name of the school or school company name
4. Legal Name - First Name, Middle Name and Last Name. This is based on government document such as Birth Certificate, Passport or court ruling.
5. Nickname - or the other name the group is usually fond of calling
6. Guardian ID - is the designated responsible persons. They are usually the parents of anyone of the them. They are the contact person.
7. Contact Information - refers to the numbers of Telephone and Mobile phones. It includes also the email address of the student.

2. Scholastic Movements

The Scholastic Movements refer to the student movement and the corresponding date of occurrence:

1. Transfer Out
2. Drop Out
3. Graduation

3. Personal Information

The Personal Information shall contain the following data:

1. Birth Date

2. Gender
3. Current Age
4. Place of Birth
5. Picture - may be taken from electronic file or take a picture now using the same picture program itself
6. Social Information:

        6.a. Has other enrolled siblings  (Yes or No)

        6.b. Citizenship

        6.c. Religion

4. Government Issued Documents

The Government Issued Documents window is applicable to International Schools and other schools accepting foreign students. The basic required documents of a foreign national are:

1. Residence ID

2. Passport ID

5. Current Address

The Current Address window refers to the student address where he/she is presently staying or residing. This is the place where the student is coming from and returning to everyday. It may also be the school bus pick up point of the student. 

1. User Guardian Current Address? Select "Yes" if living in the same residence of the guardian in order not to retype the same. Select "No" then fill or select appropriate information.

2. Description of the location - could be name of the student, mother or father or relative or who is In-Charge of the Household 

3. Address Line 1 - Apartment or Room Number, Floor Number, House or Building Name or Number

4. Address Line 2 - Street Name

5. Address Line 3 - Sitio, Section, Subdivision

6. P.O. Box - is Post Office Box in the baranggay, city or municipality

7. Mobile - or Cellphone (cp) number

8. Telephone - or Landline phone

9. Fax - or facsimile for sending document

10. Zip Code - is the location of the Post Office Box number/code, or could be a baranggay, town or city

11. Country - name of the nation

12. Area - Baranggay, Bario or County

13. Muncp/City - other name is Town and is the group name covering Baranggay, Bario or County

14. Province - is the group name covering Municipality, Town or City

15. Region - is the bigger group name covering Provinces

6. Permanent Address

The  Permanent Address window could be the same as the current address of the student. The Permanent Address may also be different from the current address. A good example is a student in another country which he/she is currently residing but permanent address is in the country of origin.

7. Mailing Address

The  Mailing Address window may be the same as either the current or permanent address. The Mailing Address could also be different as the student may designate an address to receive notice or slow mail. The required content is similar with the above two addresses and therefore self explanatory in data entry.

8. Previous Scholastic Information 1

The Previous Scholastic Information 1 from the previous school has to be entered to put on record and as a reference. The data to enter in the respective columns is as follows:

1. Previous School name

2. Grade Level

3. Last Attendance

4. Academic Honors

5. Extra Curricular Awards

9. Previous Scholastic Information 2

The lists and answers to the below queries required Previous Scholastic Information 2 shall be entered:

1. List all the co-curricular organizations and/or varsities you have participated in. Indicate the position(s) held and year level(s) when you were in office. (ex. Basketball Varsity: Forward – Gr. 8, Team Captain – Gr. 8)

2. List all your sports, hobbies, interests, special skills, and talents.

3. Have you failed any subject(s) in your previous years at the end of a school term? If yes, please indicate the failed subject(s), grade level(s), and reasons.

4. Have you repeated a grade level? If yes, which year level and why?

5. Were you ever dismissed, suspended or placed under disciplinary probation? If yes, please indicate offense(s) and sanction(s).

6. What are your reasons for choosing this school?

10. Students Under the Guardian

The window for Students Under the Guardian is about knowing the list of students. There could be one or more. This window is only for information. The user may always return to this window to know the updated lists. Just Click the title icon "Get Student List". 

11. Registered Enrollments

The Registered Enrollments window is for information only about the number of enrollments the student have in the school.  The user may always return to this window to know the updated lists. Just Click the title icon "Enrollment List" to show the following:

1. Enrollment ID

2. Date

3. Course 

Status of SIS Development

Developed Phases:
1. Admission and Collection (finished and ready to use)
2. Grading (finished and ready to use)
3. Attendance (finished and ready to use)

Phases to Develop:
4. Scheduling of Subjects and Room Assignments
5. Point of Sale
6. Bus Service
7. Library System
8. Students and Faculty Portal

Please click the following to know more about Ikonomikal

1. Cloud School Information System
2. Grading in Cloud School Information System
3. Attendance in Cloud School Information System

4. What is Ikonomikal?
5. What are the Security Features of Ikonomikal?
6. Ikonomikal Programming Language and Environment Diagram
7. How Robust is Ikonomikal?
8. Is 3rd Party Interface Possible in Ikonomikal?
9. Company website of Ikonomikal
10. Ikonomikal software site
11. How to Subscribe to Ikonomikal?
12. Ikonomikal Monthly Subscription Price List

Suggested modifications, customizations and developments with general industry use will be done and corresponding upgrades will be deployed accordingly for free.
Click to email:Teodoro Rolluqui 

GRADING IN CLOUD SCHOOL INFORMATION SYSTEM (SIS)

Click:
Ikonomikal Company website
Ikonomikal software site

Steps as shown in the above Grading workflow.

1. Click the Grade Sheet program in the Workflow or in the Grading group of programs

2. Click the New Document icon and write the evaluation activity in the description

3. Fill the boxes with appropriate master file or information

4. Click the "Extract Student List" to show all the students in the Grade Sheet, second window

5. Write the grade/s per student

6. Click Save icon and close the program

Grading is one of the subgroup of programs of School Information System (SIS) within Ikonomikal Cloud Accounting ERP. It integrates with Ikonomikal programs. SIS is compatible with K12 standards. It is also applicable to Higher Education and Graduate Studies.

The main objective of Grading is:
 "To record the grade of each learner or student in different learning activities based on setup master file, formula, evaluation activities, components and criteria in order to come up with Student Learning Progress Report or Report Card"

The Grade Sheet is the place to record the evaluation or examination result. It is also a choice to record raw grade score or already transmuted grade. Student Report or Report Card is printable in real time. Teachers or professors need not calculate the grades because grades are always summed with average grade calculation either periodic or overall grade. 

Topics related to the grading are as follows:
1. Transmutation Table
2. Grade Labels
3. Grading Component
4. Grading Period
5. Semester Grading Period
6. Printing the Student Report Card

Students’ grades will be based on the weighted raw score of the students’ summative assessments. The minimum grade needed to pass a specific learning area is 60, which is transmuted (see below)  to 75 in the report card. The lowest mark that can appear on the report card is 60 for Quarterly Grades and Final Grades.**


1. Transmutation Table
Transmutation Table is the table of scale or range of scores or initial grades of a particular evaluation activity (quiz, test, recitation, assignment, periodic exams, etc..) with equivalent designated grade called Transmuted Grade.

The table shown above with 10 rows is up to 41 rows to complete. The last or 41st row has a transmuted grade of 60 from the scale of 0 to 3.99 points.

Transmutation Table by Rich Baguio

The Transmutation Table is related and used by the Grading programs listed below:

2. Grade Labels

The image below is the General Window of Grade Labels. The purpose is to label the range or scale of the transmuted grade according to the grading policy of the school. The Letter Grade is being used as stated in the description. The Transmuted Grade will appear in the Student Report or Report Card where there is no assignment of Grade Labels.

The Letter Grades are shown in the column Label with corresponding range of transmuted grades. 

The Labels could also refer to adjectives or its abbreviation applicable in the evaluation of student's character traits.

3. Grading Component

The process of evaluating the learner's progress is classified according to components. The evaluation can be done by conducting quizzes, exams, recitations, assignments or by other applicable methods. Examples of components are:

1. Written Work
2. Performance Tasks
3. Quarterly Examinations

Each component may have the detailed criteria as an option.

4. Grading Period

Grading Period is the grading division within a semester. For example the grading period for K12 Elementary and Junior High School levels is as follows

1. First Quarter
2. Second Quarter
3. Third Quarter
4. Fourth Quarter
The Overall Grade will come out automatically based on formula calculated from the recorded quarters' results.

While Grading Period in K12 Senior High School,  College or University level education may have:

1. Midterm
2. Finals
Likewise, the Overall Grade will come out automatically based on formula from the recorded Midterm and Final grading period results.

Grading Period is where the subjects with similar components weight are group.

Legend of Subjects abbreviated in the image description above:

AP = Araling Panlipunan (Social Studies)

EN = English

ESP = Edukasyon sa Pagpakatao (Values Education)

F = Filipino

MT = Mother Tongue

Each Grading Period has weight of Grading Components.

For Grades 1-10

Students from Grades 1 to 10 are graded on Written Work, Performance Task, and Quarterly Assessment every quarter. These three components are given percentage weights that vary according to the nature of the learning area.**

          Weight of the Components for Grades 1-10

Components provided by Rich Baguio

For Grades 11-12 
The grading system for Senior HIgh School (SHS) follows a different set of weights for each component depending on the track.**     

        Weight of the Components for SHS

Components provided by Rich Baguio

5. Semester Grading Period

Semester Grading Period is basically grouping of grading periods in a semester.

Putting together all grading periods to form a coverage of a semester with subjects having similar components' weights.

Putting the subjects as a filter when Semester G.P. (Grading Period) is selected in the Grade Sheet.

6. Printing the Student SIS Report Card

How to print the Student SIS Report Card
1. Click Favorites (If not there, please put first the program to the Favorites,)
2. Click SIS Report Card to show the Print SIS Report Card window

There are 7 options to print
1. From Student _____ To Student _____
2. From Curriculum _____ To Curriculum _____
3. From Level _____ To Level _____
Grade Labels (Optional)
4. Show Attendance in Hours? Yes or No
5. Convert only the Overall Grades? Yes or No
6. For Academic"""
7. For Traits (Character)***
7. For Activities***
*** = To select if grade label is Transmuted, or Alphabet, or Word or Numbers from 1 to 5 or from 5 to 1

**Statement provided by Rich Baguio


Status of SIS Development

Developed Phases:
1. Admission and Collection (finished and ready to use)
2. Grading (finished and ready to use)
3. Attendance (finished and ready to use)

Phases to Develop:
4. Scheduling of Subjects and Room Assignments
5. Point of Sale
6. Bus Service
7. Library System
8. Students and Faculty Portal


Please click the following to know more about Ikonomikal
1. Cloud School Information System
2. What is Ikonomikal?
3. What are the Security Features of Ikonomikal?
4. Ikonomikal Programming Language and Environment Diagram
5. How Robust is Ikonomikal?
6. Is 3rd Party Interface Possible in Ikonomikal?
7. Company website of Ikonomikal
8. Ikonomikal software site
9. How to Subscribe to Ikonomikal?
10. Ikonomikal Monthly Subscription Price List

Suggested modifications, customizations and developments with general industry use will be done and corresponding upgrades will be deployed accordingly for free.
Click to email:Teodoro Rolluqui