Saturday, December 16, 2017

SAVINGS AND BENEFITS OF AUTOMATIC ACCOUNTING ENTRIES AND POSTING IN MULTIPLE ACCOUNTING PERIODS AND YEARS

The versatility of a computerized accounting system either in windows or cloud technologies depends on how efficient it is in delivering results. One of the breakthroughs is the "AUTOMATIC CREATION OF ACCOUNTING ENTRIES AND POSTING TO FUTURE ACCOUNTING PERIODS AND YEARS".

The integrated iKonomikal Cloud ERP has the feature of automatic creation and posting of accounting entries to previous, current and future accounting periods and years. Recording of transactions are distributed in each appropriate accounting period to follow the accounting principle of "Proper Matching of Cost and Revenue"What is best in iKonomikal Cloud ERP is the automatic creation of accounting entries is about 92%.



This feature is good for company with less number of people or doesn't intend to hire more despite of the big volume of transactions. It is applicable to holding companies with centralized services for their branches and/or subsidiary companies. This is also useful to Business Process Outsource companies servicing their clients.

The savings and benefits are:
1. Big reduction of work particularly at month end and year end
2. Reduction of manpower and its cost
3. Saved time can be used in other tasks such as on checking and analysis
4. Accounting records are always updated and accurate
5. Financial fluctuations are avoided
6. Reports are printable anytime and anywhere
7. Real time information useful for monitoring and decision making
8. Employees are off early from work

1. Supply Chain process. Like in other programs of iKonomikal, the documents being extracted from one to another avoids repetitions of data entry are RFQ from customer, to RFQ to supplier, to Sales Quotation to Customer, to Sales Order Confirmation, to Purchase Order to Supplier are non accounting entries transactions but serve as the basis of transactions with accounting entries such as Acknowledgement of Receipt by the Customer, Invoice to Customer, Collection from the Customer, Invoice from the Supplier and Payment to Supplier are processes that generate 100% automatic accounting entries. Supply from stock is likewise the same.

2. HR Payroll is generating 100% automatic accounting entries. Setup and Payments of Advances/Loans, Processing and Payment of Payroll of group of employees, Leaves/Vacations, Tickets, Termination and Retirement accrual entries, Withholding and Annualization of Taxes, PHIC, SSS and HMDF dues/loans deductions and payments, Benefits Adjustments, Labor cost allocations to job order/project etc.. The HR Payroll processes 1 second per employee or 60 employees per minute or 3,600 employees per hour with complete reports and accounting entries.

3. Fixed Asset Management is generating 100% automatic accounting entries from acquisition, depreciation, transfer, disposal and to allocation of cost to job order/project.

Fixed Asset Depreciation. For example a newly purchased car is to be depreciated in 4 years or 49 accounting periods (the 49th period is fraction of the month). The fixed asset depreciation program of iKonomikal can do it in less than a minute in one batch for 4 fiscal years having 49 depreciation accounting entries in their respective current and future periods and years. Clicking the AM Batch Run icon of "QUE AND PROCESS" will automatically create depreciation entries in a targeted batch in less than a minute. A great relief because it need not be depreciated at the end of the month because depreciation was done after acquisition. The advantage is fixed asset register and the lapsing schedule can be displayed or printed anytime and at anywhere in seconds.




Image bigger size

The entries below were from the AM Depreciation Batch Run


The below images are examples of Posting to Future Years with 4 years depreciation in single batch having 49 accounting entries from January 8, 2016 (FP:201601) to January 7, 2020 (FP:202001).

From:
Batch 1, Entry 1, Fiscal Period 2016-01, Posting Sequence 10
To:
Batch 1, Entry 49, Fiscal Period 2020-01, Posting Sequence 10

Legends:
B-E = Batch & Entry numbers, FP = Fiscal Periods, PS = Posting Sequence Numbers



Automatic reversal is available for posted future depreciation entries on assets to dispose before the end of useful years. Example situations of early disposal could be accident for cars, damaged machine or building due to fire or calamity, loss of properties to robbers or technology obsolescence. 

4. General Ledger. The Journal Voucher entry of the General ledger also generates automatic accounting entries of sales and expenses for distribution to respective accounting periods and years.
1. Service invoice for the entire contract or agreement 
2. Accrual of expenses with automatic reversal entry
3. Amortization of prepaid and pre-operating expenses
4. Invoice of Tuition Fee for students

Accrual of periodic estimated expenses extended to more than 1 year can be done with corresponding automatic reversal on the following period and replaced by the actual amount of invoice. Or credit the estimated accrual and debit/credit to expense the difference upon recording of the invoice to payable or upon payment if not on account. Good examples are predetermined expenses such as electricity, water and other expenses regularly invoiced by suppliers. Hence, even the invoice is delayed the estimated expense was already posted. Though may have slight difference but the result will turn to actual at the end. This method avoids periodic expense fluctuation or variance.

Amortization of prepaid expenses for multiple years. A good example is Insurance Expense paid in advance for 2 years to avail discount. This will be amortized automatically in one batch equally distributed in 24 (periodic) months.

From:
Batch 4, Entry 1, Fiscal Period 2016-01, Posting Sequence 12

To:
Batch 1, Entry 25, Fiscal Period 2018-01, Posting Sequence 12

The GL JV Batch Copy automatically generates periodic (monthly) multiple entries in a batch. The below image is set to do 24 amortization of periodic (monthly) accounting entries which is for more than a year.





Similar automatic accounting entries are provided in other iKonomikal programs such as in Inventory Control and Assembly Modules, Treasury Modules, Sales Order Modules, Purchase Order Modules, AR/AP Modules, Bank Credit Facilities Modules, Project Management Modules, General Contracting Modules, Cargo Management System Modules, Cargo Inbound and Outbound System, Cargo Forwarding System, School Information System Modules and Mailer, Courier and Billing System. 

All of the above features are possible in iKonomikal Cloud ERP. These features and its savings and benefits make the everyday work of the accountant easy and relaxing, and the management abreast on the status of the company condition and result of operation.

End of blog
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For inquiries contact:

Companies:
iKonomikal Cloud Services
Department of Trade and Industry Cert#: 04929944
Mayor’s Permit: BCN 1914-56
TIN: 224 089 131 VAT Registered

TR iKonomikal Consultants
Department of Trade and Industry Cert#: 04929961
Mayor’s Permit: BCN 1914-56-01
TIN: 224 089 131 VAT Registered

Address:
Ground Floor, TG Rolluqui Building
117 Burgos Street Corner Regalia Street
Brgy. Bagong Silang, Poblacion, Santa Cruz
Marinduque, 4902, Region 4B, Philippines

Links:

Phones
M: +63 918 229 5934 (Smart)
M: +63 917 813 4905 (Globe)
T:  +63 2 257 6646

iKonomikal Cloud ERP
Software Website: https://ikonomikal.com
Company Website: https://hq.ikonomikal.com

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Please click also the following to know more about Ikonomikal

Suggested modifications, customizations and developments with general industry use is FREE OF COST. 24/7 online Technical Support is also FREE

Tuesday, December 12, 2017

ACCOUNTING MONTH END AND YEAR END CLOSINGS IN LESS THAN 20 SECONDS

Year end is fast approaching signalling the start of the annual audit season. Businesses are struggling to get the financial results for the last month of the year and the whole year. Majority of those working for the "Accounting Month End Closing and Year End Closing" say that the closing activities take days or even months. What they don't know for almost a decade now is, that scenario is already a thing of the past. As a matter of fact, doing both will take less than a minute in a properly organized business process of a well crafted ERP software architecture in the latest cloud technology platform. It is quite interesting to learn about the convenience of doing the closing activity anywhere in seconds.

A good example is for companies using iKonomikal Cloud ERP. iKonomikal is processing the month end closing for less than 10 seconds. The activity is only just clicking the boxes of SL Closed, GL Closed and Adj Closed then click the Save icon. That's all. The purpose of closing is to "lock" the period to prevent recording of more accounting entries and posting them as well.

Month End Closing Steps in 10 seconds

Please take note that no automatic closing of accounting entries is generated. The reason is iKonomikal has done already closing accounting entries in each transaction affecting nominal accounts. Meaning in every single posting of accounting entry the following set of accounting entries are being generated:
1. Normal accounting entry of Expense or Revenue
2. Closing from Expense or Revenue to Income and Expense Summary Account
3. Closing from Income and Expense Summary Account to Retained Earnings Account.

This automatic closing feature is only available in iKonomikal Cloud ERP. The advantage of this feature is the user can display or print Financial Reports in real time.

Another good example in iKonomikal Cloud ERP is the year end closing for less than 10 secondsThe activity is only just clicking the boxes of SL ClosedGL Closed, Adj Closed and Year End Closed then click the Save icon. That's all. The purpose of closing is to "lock" the whole year to prevent recording and posting more accounting entries.
Year End Closing Steps in 10 Seconds

Either closed or not iKonomikal Cloud ERP transaction postings goes beyond period and years.

To reopen a month and the year is to click the boxes again and then save. This could happen when External Auditor provides their adjusting entries. Then close again the month and the year.

End of blog
------------------------------------------------------------------------------------------
For inquiries contact:

Companies:
iKonomikal Cloud Services
Department of Trade and Industry Cert#: 04929944
Mayor’s Permit: BCN 1914-56
TIN: 224 089 131 VAT Registered

TR iKonomikal Consultants
Department of Trade and Industry Cert#: 04929961
Mayor’s Permit: BCN 1914-56-01
TIN: 224 089 131 VAT Registered

Address:
Ground Floor, TG Rolluqui Building
117 Burgos Street Corner Regalia Street
Brgy. Bagong Silang, Poblacion, Santa Cruz
Marinduque, 4902, Region 4B, Philippines

Links:

Phones
M: +63 918 229 5934 (Smart)
M: +63 917 813 4905 (Globe)
T:  +63 2 257 6646

iKonomikal Cloud ERP
Software Website: https://ikonomikal.com
Company Website: https://hq.ikonomikal.com

------------------------------------------------------------------------------------------


Please click also the following to know more about Ikonomikal

Suggested modifications, customizations and developments with general industry use is FREE OF COST. 24/7 online Technical Support is also FREE

Sunday, December 10, 2017

CLOUD TAX ANNUALIZATION PROGRAM PROCESSES IN LESS THAN A SECOND

No need to input previous payrolls' data from one system to another. Just press "Save" then click "Queue and Process"  the HR Tax Annualization Batch Run program in the HR Payroll Modules of the integrated iKonomikal Cloud ERP software will run to provide the result whether the tax withheld from employees salaries is more, less or equal. The program automatically creates adjusting entry in case there is a resulting difference per employee. The speed of calculation is less than a second per employee.
                       





The good feature is running the program can be done anytime during the year. The advantages after running are a) it has the automated accounting entries, and b) the BIR report form is ready to print and to file.




Two Options:

A. HR Tax Annualization Batch Run
This program processes for multiple number of employees at one click. It processes in less than a second per employee. The pages are as follows

General Page

Employee Classification Filter Page


Employee Status Filter Page



B. HR Annualized Taxation
This program processes Annualized Taxation one employee at a time. It calculates in less than a second.

General Page


Annualized Taxation Page


Year-In Payrolls (Updated After Saving) Page


Year-In Annualization Adjustments (Updated After Saving) Page


Additional GL Entries Page

Currency Page





End of blog
------------------------------------------------------------------------------------------
For inquiries contact:

Companies:
iKonomikal Cloud Services
Department of Trade and Industry Cert#: 04929944
Mayor’s Permit: BCN 1914-56
TIN: 224 089 131 VAT Registered

TR iKonomikal Consultants
Department of Trade and Industry Cert#: 04929961
Mayor’s Permit: BCN 1914-56-01
TIN: 224 089 131 VAT Registered

Address:
Ground Floor, TG Rolluqui Building
117 Burgos Street Corner Regalia Street
Brgy. Bagong Silang, Poblacion, Santa Cruz
Marinduque, 4902, Region 4B, Philippines

Links:

Phones
M: +63 918 229 5934 (Smart)
M: +63 917 813 4905 (Globe)
T:  +63 2 257 6646

iKonomikal Cloud ERP
Software Website: https://ikonomikal.com
Company Website: https://hq.ikonomikal.com

------------------------------------------------------------------------------------------


Please click also the following to know more about Ikonomikal

Suggested modifications, customizations and developments with general industry use is FREE OF COST. 24/7 online Technical Support is also FREE