There are many ways to receive or enter warehouse item in
the IC RECEIPTS Program of the Inventory Control And Assembly modules, the
Warehouse Management System, of Ikonomikal Cloud ERP. The ways are:
a)
Create a batch entry and fill with data
b)
Import entry or entries from Excel file format
(this is automatically generated from uploading process)
c)
Text from a simple mobile phone (this is also
automatically generated from a received text)
d)
Transfer from another 3rd Party software
using iKonomikal Application Programming Interface or API (this is likewise
automatically generated)
e)
Uploading from CSV file format is also possible
upon request (also automatically generated)
The knowledge to gain is as follows:
1)
Put Program in the Shortcuts List
2)
Quick Access to the Program
3)
Create Batch and Entry
4)
Receive No Value Items
5)
Upload in hundreds of lines the Items and its Lot
and Storage using DataGrid
6)
Save, Post and Print IC Receipts Document/Entry
7)
Print Analysis Reports such as
a)
IC Item Balances
b)
IC Item Balances with Lot and Storage
c)
IC Stock Ledger Card
d)
IC Stock History
The IC RECEIPTS program has 4 windows or tabs to fill as follows:
1)
General
2)
Line Items
3)
Lot And Storage
4)
Additional GL Entries
5)
Currency
No accounting entries will be generated as the items to enter have no values. The items are from the company’s customer. The purpose is only to store the items inside the warehouse of the company. Their customer will request to stock, transfer and deliver. The revenues derived by the company are the storage and handling fees.
The images below are the ways to go to the IC RECEIPTS of
iKonomikal Cloud ERP.
A click of IC Receipts in the Favorites Modules under
Shortcuts list on the right side is the fastest way to go to the desired program.
It is also possible
to enter a desired exchange rate for the transaction by entering on the on the
currency rate boxes of same transaction.
HOW TO ADD MORE ITEMS IN THE LINE ITEMS TAB
PRINTING
OF POSTED IC RECEIPTS DOCUMENT
Go to the Shortcuts program of the Favorites Modules. Click
IC Item Balances.
The IC Stock Ledger Card can be printed from the
IC Inventory History print Engine
END OF BLOG
But this needs first to put the user program in the
Shortcuts list of the Favorites for the quick access. How to do it is just to
click the dark star icon to make it yellow. The yellow star indicates that the
program is already listed in the Shortcuts Favorites module as shown above. To
remove is just click the star icon into dark color.
While the step by step procedure has to start by clicking
and following the flow of the arrows from the top:
Programs>Main>Core Business>Inventory Control and
Assembly>Transactions>IC Receipts
HOW TO RECEIVE ITEM/S
IN IC RECEIPTS
Click the IC Receipts program from
the Transactions group of the Inventory Control and Assembly Modules, the
Warehouse Management System (WMS) of iKonomikal Cloud ERP.
Click the create New
Batch icon.
Then put the date, write the description and select the
branch or company,
Click Save and Close to show15 as the batch number and
02001 as the branch or company number
Click the icon New
Document/Entry
1.General
It has the following boxes to fill:
Document Code
(Automatically generated or inputted before saving)
Entry Date (Recording
date)
Document Date (Source) Fiscal Period (YYYYMM)
Notes (Description)
For Branch – or company
Proj # (Check or Uncheck)
Supplier (Code and
name)
Deliver From
DN Reference
Document Total
(Src) Total (Fnc)
Total
2.Line Items
This is where to put the items to receive.
On top are the (Src) Total and (Fnc) Total amounts of all items if with value, otherwise the total is zero.
The plus icon is the starting step to add. The minus icon
is to remove the checked item. The arrow
up and down are for sorting arrangement. There is icon for Add Multiple Items.
The option icon is used to download the checked item
details, to add through upload more items, and to update existing items.
The columns are:
Item Code (and Description)
BR (Branch or Company
Code)
W/H (Warehouse Code)
Qty (Quantity)
U/C (Unit Cost)
(Src) Total (Source
Currency)
(Fnc) Total (Functional
Currency)
GUOM (Group Unit of
Measure)
UOM (Unit of Measure)
Notes
Expense Acc’t
DP (Department)
CC (Cost Center)
OG (Object Group)
3.Lot And Storage
This is where to put the Lot and Storage details of items
to receive in the Line Items tab.
On top are the present reference of the item code with
check in the Line Items tab.
The plus icon is the starting step to add. The minus icon
is to remove the checked item.
The arrows single left and right shift direction refers to
the item number from the Line Items. The extreme left or the first record item and
right shift or the last record item direction is just beside. The item code
appearing is the subject to indicate Lot and Storage details in the line below.
Next is the List icon to show. Then select information of
pre recorded Add Lot with Storage and Serial Numbers should there be any.
The columns are:
Lot (or related
reference such as Batch #)
Qty (Quantity)
Prod Date (Production)
Exp Date (Expiry)
Level (Height, Floor)
Area (Block, Site, Brgy)
Aisle (Alley, Street)
Rack (Storage
Structure, Building)
Shelf (Bin, Box,
Container, Cabinet, Pallet)
Source (Manually
entered or from other sources)
The option icon is used to download the checked item
details, to add through upload more items, and to update existing items. While
the check icon is to select the line to remove.
4.Additional GL Entries
This is an optional extension of the GL JV Batch Entry of
the General Ledger. Modules of iKonomikal Cloud ERP. The accounting entry
entered here affects only the General Ledger History. The entry DOES NOT AFFECT the Subsidiary
Ledger such as Warehouse Item Code values.
The most common use of this is to reverse the accounting
entry during the setup of beginning balance of the warehouse item with values.
The reversal is required in order to zero the accounting entry and therefore to
avoid affecting the General Ledger History balance. This is so because the item
balance in amount is already a part of the set up of beginning Trial Balance in
the system. Without reversal will double the amount of the inventory and the
contra account in the General Ledger History, an overstatement as a result
thereby unreconciled with the Subsidiary Ledger of inventory.
On top are Totals of Debit and Credit Balances
The columns are:
BB (Inter Base Branch
or Company)
Account (Code and
Description)
BR (Branch or Company)
DP (Department)
CC (Cost Center of
Profit Center)
OG (Object Group)
(Src) Debit
(Could be Fnc or Other Foreign Currency)
(Src) Credit
(Could be Fnc or Other Foreign Currency)
(Fnc) Debit
(Country or Local Currency)
(Fnc( Credit
(Country or Local Currency)
Line Desc (Transaction
Description)
5.Currency
iKonomikal Cloud ERP is a multicurrency system. Hence, any
transaction with Source currency (Src) other than Local currency or Functional
currency (Fnc) is possible.
The entry fields/columns of (Src) Debit and Credit are available
which are automatically translated to the Functional Currency (Fnc) Debit and
Credit based on the nearest recorded date of Exchange Rate originating from the
TR Currency Rates of the Treasury Modules.
HOW TO ADD MORE ITEMS IN THE LINE ITEMS TAB
The Grid template download and upload is faster to use than
the export when it comes to adding more items in the Line Items tab.
Click check the empty box of the item to download. Then click
the Option icon to download the grid template of the Line Items tab. Click
Excel DG Export (DG=DataGrid)
Click to open the downloaded excel file located at the bottom
left corner of the screen.
Fill the Excel DataGrid Template then save the same excel
file
Fill the Excel DataGrid Template then save the same excel
file
Import the filled Excel DataGrid Import Template
Select the Filled Excel DataGrid Template
The background shows the imported/uploaded additional
Items. The total number of Items increased to 399 in just few seconds. Click X of the
DataGrid Options to close.
SAVE IC Receipts
Enter the manual reference number in the empty document box if automatic number is not applicable before saving.
Click the Save Document/Entry icon as directed by the arrow,
Document/Entry Reference number automatically appears after saving.
HOW TO PRINT IC RECEIPT DOCUMENT
Click the Printer icon to open the print engine. Click the Printer to display the PDF file format IC Receipt document.
 |
| PAGE 1 |
 |
| PAGE 52 |
The IC Receipt Document can also be downloaded in different electronic formats
PDF File
Text File
MS Excel File
MS Excel (Data Only)
Click to open the downloaded excel file located at the bottom left corner of the screen.
 |
| PAGE 1 |
 |
| PAGE 52 |
HOW TO POST AN IC
RECEIPT DOCUMENT
Posting in iKonomikal Cloud ERP is an act of permanently
recording the transaction into the General Ledger History and the corresponding
Subsidiary Ledgers. Meaning, the transaction cannot be changed anymore after
posting. The only way to correct is to reverse and reenter correctly or adjust.
It is assumed before posting that the transaction is
already checked as to the correctness and completeness. Special attention is given
to the Fiscal Period where the transaction is to be posted. Fiscal Period is the
appropriate accounting month and year to post. Likewise, the automatic
accounting entry MUST be correct.
It is important to follow that after the transactions has
been entered, checked and saved the document must be posted. This is to avoid
deleting the entry or unwanted modifications.
Click SET icon to set to post. Heed the warning o check the
correctness of the Fiscal Period before clicking the icon Yes
The status of the document after clicking the Set and Yes
becomes unchangeable. This is the point where the chance of returning to its
original status is still possible by clicking the UNSET below.
Click Request To Post icon at the mid right bottom side of
the screen, followed by clicking the yes icon of Submit to Post Que and Post
Request Acknowledged and Scheduled.
The Posting Sequence appeared an indication that the IC
Receipts Document is finally posted and permanently recorded to the Subsidiary
Ledgers but without value since the entered items have no value
PRINTING
OF POSTED IC RECEIPTS DOCUMENT
The previously printed above IC RECEIPTS document was on a
saved status only. The manner of printing is the same as in the above printed
document.
The below printed IC RECEIPTS document is already on a
posted status. The difference is the posting sequence reference is shown beneath
the upper left side box.
HOW TO PRINT THE
INVENTORY ANALYSIS REPORTS
1.IC ITEM BALANCES
While the step by step process to go to the reports is to
click the following icons:
Programs>Main>Analysis Reports>Inventory Control
And Assembly
>IC Item Balances
>IC Inventory History
Put into the box or select the appropriate information from
the box. Then click the Printer icon
2.IC ITEM BALANCES WITH
LOT AND STORAGE
Select the IC Item Balances with Lot and Storage in the
Report Box of same print engine of IC Item Balances. Put into the boxes or select
the appropriate information from the boxes. Then click the Printer icon
 |
| PAGE 1 |
 |
| PAGE 14 |
3. IC STOCK LEDGER CARD
 |
| FIRST PAGE |
 |
| LAST PAGE |
4. IC STOCK HISTORY
The IC Stock History can also be printed from the IC
Inventory History print Engine.
 |
| FIRST PAGE |
 |
| LAST PAGE |
END OF BLOG
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For inquiries contact:
Companies:
iKonomikal Cloud Services
Department of Trade and Industry Cert#: 04929944
Mayor’s Permit: BCN 1914-56
TIN: 224 089 131 VAT Registered
TR iKonomikal Consultants
Department of Trade and Industry Cert#: 04929961
Mayor’s Permit: BCN 1914-56-01
TIN: 224 089 131 VAT Registered
Address:
Ground Floor, TG Rolluqui Building
117 Burgos Street Corner Regalia Street
Brgy. Bagong Silang, Poblacion, Santa Cruz
Marinduque, 4902, Region 4B, Philippines
Links:
Skype: tgrolluqui@hotmail.com
Phones
M: +63 918 229 5934 (Smart)
M: +63 917 813 4905 (Globe)
T: +63 42 704 5312 (PLDT)
iKonomikal Cloud ERP
Software Website: https://ikonomikal.com
Company Website: https://hq.ikonomikal.com
Tech Updates: https://docs.ikonomikal.com/
Agreements: https://policy.ikonomikal.com/
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Suggested modifications, customizations and developments with general industry use is FREE OF COST. 24/7 online Technical Support
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