IKONOMIKAL: HOW TO RELEASE CUSTOMER'S STOCK WITHOUT VALUE FROM YOUR WAREHOUSE

The company has an agreement with the customer to receive, store, deliver and transfer the latter’s no value inventory items. The activities are done in the Inventory Control and Assembly Modules, the Warehouse Management System, of iKonomikal Cloud ERP. The company derives revenues for this agreement on rental storage facility of the warehouse and the handling fees.

The agreement includes giving limited access to their customer to the company’s iKonomikal Cloud ERP. The user from the customer is restricted by iKonomikal to only see, do transactions and print documents or reports on the items they stored in the warehouse or multiple warehouses.

The knowledge to gain is as follows:

1. Put frequently used programs in the Shortcuts of Favorites Modules

2. Quick Access to the Programs

3. Create IC C/S Delivery Request by the company’s customer

4. Line Items DataGrid Export and Import in Excel format

5. Save and Print IC C/S Delivery Request document

6. Do DayEnd of IC C/S Delivery Request document to create automatically the IC Delivery transaction

7. Check and Print IC Delivery transaction program by the company user

8. Post IC Delivery

9. Print Analysis Reports such as:

a) IC Stock Ledger

b) IC Item Balances

c) IC Item Balances with Lot and Storage

d) IC Stock History

e) IC Stock Aging

The two programs to use in shipping are

1. IC C/S Delivery Request document, and

2. IC Delivery transaction

C/S means Customer/Supplier. While IC means Inventory Control. and Assembly

The IC C/S Delivery Request program is being filled up and day ended by customer’s authorized user to appear in the IC Delivery program.

No accounting entries is expected as the action is only to request and no item movement will happen yet. Besides, the items have no values.

The images below are the ways to go to the IC C/S Delivery Request of iKonomikal Cloud ERP.

A click of IC C/S Delivery Request in the Favorites Modules under Shortcuts list on the right side is the fastest way to go to the desired program.

But this needs first to put the user program in the Shortcuts list of the Favorites for the quick access. How to do it is just to click the dark star icon to make it yellow. The yellow star indicates that the program is already listed in the Shortcuts Favorites module as shown below. To remove is just click the star icon into dark color.

While the step by step procedure has to start by clicking and following the flow of the arrows from the top:

Programs>Main>Core Business>Inventory Control and Assembly>Documents (Non Transaction) >IC C/S Delivery Request

HOW TO CREATE IC C/S DELIVERY REQUEST

1. Click the IC C/S Delivery Request program from the Document (Non Transaction) group of the Inventory Control and Assembly Modules, the Warehouse Management System (WMS) of iKonomikal Cloud ERP. Then click the create icon of New Document/Entry

2. Fill the required information of the General Tab

as follows:

Document Code (Automatically generated upon saving or being inputted

before saving)

Notes (Brief description of the request)

For Branch (Company or Branch having the warehouse)

C/S Code (Customer/Supplier who owns the inventory)

Deliver To (Address of the Customer’s Customer)

Document Date (Date of this request)

Line Item Icons to Choose:

+ (plus) to add line for new items

- (minus) to remove item

Arrows up and down are to move the line item up or down

Add multiple items (self explanatory)

Options (threaded wheel) icon is for DataGrid to export, import and

Check icon is to select what item to minus, put up and minus

Line Item Columns to Fill:

Item Code

W/H (Warehouse Code)

Department (Code)

Quantity

UOM (Unit of Measure)

Notes

Lot (Production reference or Batch number)

Prod Date (Production)

Exp Date (Expiry)

Level (location height code)

Area (site or block code)

Aisle (passage or street code)

Rack (structure or cabin code)

Shelf (bin, pallet, or holder code)

3. Filling the Line Items through Export and Import filled Excel Template of DataGrid

Click the “Options” , “Excel DG Export” and “Save” icons per images below to open empty DataGrid Template in excel

EMPTY DATAGRID TEMPLATE

To fill the Excel Line Items DataGrid Template

Click “Excel DG Import”, select the file then click “Open” icons per images below to open filled DataGrid Template in excel

Filled IC C/S Delivery Request

4. Click the “Save” icon to save the filled Document/Entry

Automatic reference number of the Document/Entry appears after saving

5. Click the “Print” icon to print the IC C/S Delivery Request

Printed IC C/S Delivery Request

HOW TO TURN IC C/S DELIVERY REQUEST DOCUMENT TO IC C/S DELIVERY TRANSACTION PROGRAM

The IC C/S Delivery Request document is accomplished by the user of company’s customer. While the company’s user is for the IC Delivery transaction. The latter releases the stock thereby moving it from company’s warehouse without value to the customer’s customer or to whom the request is stated.

Click “DayEnd” icon located in the bottom near the left corner. The data is being completed and transferred during DayEnd into transaction program. Click also the succeeding icons to complete the DayEnd process.

HOW TO VERIFY AND PRINT THE TRANSFERRED IC C/S DELIVERY REQUEST DOCUMENT DATA TO IC DELIVERY TRANSACTION PROGRAM

A click of “IC Delivery” Transaction program in the Favorites Modules under Shortcuts list on the right side is the fastest way to go to the desired program.

While the step by step procedure has to start by clicking and following the flow of the arrows from the top:

Programs>Main>Core Business>Inventory Control and Assembly>Transactions >IC Delivery

1. Clicking the IC Deivery from the Shortcuts or from Program Groups will show a blank document. See below

2. The easy way to see the most recently DayEnded IC C/S Delivery Request in the IC Delivery transaction program is by clicking the Batch (to the right >I) arrow key or Last Record. Batch Number and Document Entry Number represent the reference of the IC Delivery.

4. Click the “Printer” icon to start the process of printing.

Printed IC Delivery

HOW TO POST THE BATCH ENTRY OF IC DELIVERY TRANSACTION PROGRAM

Post or Posting in iKonomikal Cloud ERP is the activity of permanently recording the transaction in their respective registers such as the Subsidiary Ledger and the General Ledger History. The post automatically generates a posting reference number. The posting is being done in the Batch which may contain one or multiple entries.

1. Click the “SET” icon to show the reminder message. Click “Yes” if correct. The SET becomes “UNSET”. At this point the Document/Entry is unchangeable. The purpose of clicking UNSET is to go back to make a change.