IPSA EMBRACES IKONOMIKAL CLOUD ERP TECHNOLOGY

INTERNATIONAL PHILIPPINE SCHOOL IN AL KHOBAR (IPSA)

The School Governing Board (SGB) of the International Philippine School in Al Khobar (IPSA) in Saudi Arabia signed a deal on October 28, 2016 to use the latest iKonomikal Cloud ERP technology for the K-12 educational requirements, students access and learning, teachers coaching and grading, support activities, internal and external reporting compliance and management operations.

IPSA has more than 1700 students from preparatory to senior high school levels. The school is regarded as the largest in terms of the number of students in the 15 Philippine International Schools in the Kingdom of Saudi Arabia, and the second largest among the 30 Philippine Schools Overseas worldwide.

The agreement signed is for the subscription, implementation and support of IKONOMIKAL CLOUD ERP. The decision made is the result of the evaluation by the management team of IPSA that led to the approval by the SGB. Ikonomikal Cloud ERP is a complete ERP cloud technology with School Information System Modules integrated with all the other modules.

IPSA's technological innovation requirements and benefits are
1. Save Cost and Time
2. Lower Investment
3. Quick Implementation
4. Robust System
5. Strong Security Features
6. Scalable in Architecture
7. Free Customization and Development
8. Rapid Upgrades 
9. Higher Integration
10. 3rd Party Interface with WebAPI
11. 24/7 Technical and Functional Support
12. Cloud Technology as a Tool in Education
13. Quick Access by the Students, Parents and the School Staffs
14. More Time for Teachers to Coach
15. Paperless Operation
16. Automated and Real Time Information
17. Efficient management and delivery of services
18. Quick Compliance to Regulatory Requirements

Agreement signing event

IPSA School Governing Board/Officers
1. Rodelio M. Castillo, MB Chairman
2. James S. Yumul, MB Vice Chairman
3. Andrew N.G. Santos, MB
4. Macario P. Coronado, MB
5. Robert F. Olarte, MB (not in the picture)
6. Liezel Agtarap Aguilar, Principal/CEO (not in the picture)
7. Omega Fe I. Apolinaria, Finance Officer (not in the picture)

iKonomikal Cloud ERP
1. Teodoro G. Rolluqui, President/CEO
2. Botvinnik A. Rolluqui, VP R&D
3. Gertrudes A. Rolluqui, Board of Director (not in the picture)

The current School Information System (SIS) has the following programs:

A.    SIS Add-Ins Modules

     1)    General Setup

a.     SIS Settings

b.     SIS Branch Account Set

     2)    Curriculum

a.     SIS Subjects

b.     SIS Course and Fees

c.     SIS School Year

d.     SIS Curriculum

e.     SIS Grade and Year Level

f.       SIS Semester

     3)    Admissions

a.     SIS Student Registration

b.     SIS Guardian Registration

c.     SIS Enrollment and Fees

d.     SIS Class Sections

e.     SIS Movement Sheet

     4)    Cashier

a.     SIS Cash Collections

b.     SIS Bank Collections

     5)    Grading

a.     SIS Semester Grading Period

b.     SIS Grading Component

c.     SIS Grading Period

d.     SIS Grade Labels

e.     SIS Grade Sheet

     6)    Attendance

a.     SIS Class Section Assignments

b.     SIS Attendance Sheet

c.     SIS Time Table

     7)    Facilities

a.     SIS Classroom

     8)    Faculty

a.     SIS Teacher

     9)    Options and Helpers

a.     SIS Class Section Batch Run

B.    SIS Analysis Modules

    1)    Admissions

a.     SIS Enrolled Students

b.     SIS Students Movement

    2)    Grading

a.     SIS Report Card

b.     SIS Class Card

    3)    Attendance

a.     SIS Students Attendance

    4)    Student Accounts

a.     SIS Student SOA (Statement of Accounts)

b.     SIS Periodic Collections

What remains are the development of the Portal, Library System, Transport System, mPOS (mobile Point of Sale).  The development period is short because the system already have the IKonomikal platform and the various programs to integrate with.

iKonomikal Cloud Accounting is a complete system for the school

iKonomikal has the following programs: (please click the program name to browse the link)

     A.    Financial

1.     System Services – system users, company profile, multiple companies/branches, departments, approval system, document tracking, accounting years, payment terms

2.     General Ledger – the heart of the accounting system where all transactions are recorded. Provides instant report such as Consolidated Balance Sheet, Income Statement, Trial balance, Cash Flow, Owners Equity

3.     Taxation – KSA will implement soon for business taxes such as Value Added Tax

4.     Treasury – banks and bank reconciliation, revaluation, funds and replenishments, miscellaneous payments and collections in cash, checks and transfers, stockholders/investors transactions

5.     Accounts Receivable/ Accounts Payable – customers & suppliers in multicurrency transactions such as invoicing, collection and payment. Provides instant statement of accounts in 2 formats (outstanding invoices and balance carry forward). calculates sales commissions, debit and credit notes,  offsets receivable or payable either in payment or collection,

6.     Bank Credit Facility – monitoring of Letter of Credit, Letter of Guarantee, Short Term and Long Term Loans

      B.    General Contracting/ BPO

7.     General Contracting – for company workers working in other companies, time attendance and cost allocation, billing, job categories, job contract price, prospects, sales contract.

      C.    Supply Chain and Distribution

8.     Inventory Control and Assembly – stocks and non-stock items, warehouse and storage (areas, aisle, shelf &  rack), pricelist, bill of materials, item budget, assembly & disassembly, receipts & returns, shipments & returns, transfers, issue to expense, adjustment to average cost & user defined cost, FIFO, standard cost, average cost, physical count, stock ledger card, GL & inventory reconciliation, approved suppliers, reordering level, material request..etc.….

9.     Sales Order – RFQ from customer, sales quotation, sales order, delivery & return, invoicing, customer acknowledgement receipt, debit note & credit note,

10. Purchas Order – purchase request, RFQ to supplier, purchase order, goods receipt, supplier invoice, add cost, purchase return, debit note and credit note.

Note: If the assembly & disassembly is not applicable, then we will develop the manufacturing modules that your company needs for free if they subscribe to IKonomikal. The development time is maximum 2 months. It will not take long because we have all the modules to integrate with such as GL, Inventory, PO, SO, AR/AP etc...

     D.    Cargo Forwarding, Shipping and Containers

11. Cargo Inbound and Outbound System (CIOS) – cargo shipment under project, profitability per project, billing, housewaybill, bill of lading, airway bill,

12. Shipping and Containers – for trucking and shipping cargoes with Equipment Interchange Request (EIR), transport waybill, shipping manifest, containers stocking, assigning and agency

      E.    Property Management

13. Fixed Asset – property acquisition, depreciation, disposal, transfer, cost allocation to project

      F.    Human Resource Payroll

14. HR Payroll – confidential, rank and file, contractual & casual, on call, temporary, probationary or permanent status, salary profile (contract) time attendance, leave/vacation/business trip, tardiness, time schedules and sets, business/personal cash advance, liquidation of cash advance, cost allocation to project, approval/monitoring of transmittal of project documents, accrual of leaves, vacation and airtickets, automatic calculation of withholding taxes, contributions, deductions, overtime and payroll with accounting entries, payslip, payments in cash, check or transfers.. etc..

      G.   Project Management

15. Project Management – projects, construction, contracts, activities, phases, tasks, milestones, efforts, clearing entry..

      H.    Additional Report Modules

1.     Analysis

2.     Business Intelligence (Designers: Datasource, Chart, MS Excel, MS Word)

      I.     School Information System

As explained on top

     J.    Programs currently being developed to integrate with IKonomikal programs

a.     Automatic BIR Forms

                                                    i.     1601C done

                                                   ii.     1604CF Alpha List done

                                                 iii.     2316 done

                                                 iv.     Other forms are currently being develop

b.     Public and Private Portals to start November 2016 expected to finish in Jan 2017

                                                    i.     Students/Alumni

                                                   ii.     Customers

                                                 iii.     Suppliers

                                                 iv.     Cashier to use mPOS (Mobile Point of Sale)

                                                  v.     Employees

                                                 vi.     Stockholders

                                               vii.     Others

c.     Courier Monitoring System (CMS)

iKonomikal as a whole has ready to use 800+ documents and standard reports.

Plus lots of features:

1.     Chat

2.     Timezone

3.     File Attachment

4.     Electronic Approval

5.     92% Automatic Generated Accounting Entries

6.     Future Years Postings

7.     Email blast to thousands students, customers/suppliers, stockholders, stakeholders

8.     Payroll process at 1 second per employee

9.     Multiple companies, branches, currencies and users

10. Automatic Report Generation on Schedule

11. Automatic Emailing of System Messages and  Reports on Schedule to user inbox

12. User can customize or design own document or reports in MS Excel or Ms Word with Chart using the Business Intelligence program.

13. Many more…

Please click also the following to know more about Ikonomikal

1. What is Ikonomikal?
2. What are the Security Features of Ikonomikal?
3. Ikonomikal Programming Language and Environment Diagram
4. How Robust is Ikonomikal?
5. Is 3rd Party Interface Possible in Ikonomikal?
6. Company website of Ikonomikal
7. Ikonomikal software site
8. How to Subscribe to Ikonomikal?

9. Cost Savings in Using Ikonomikal
10. Improved Business Model in Using Ikonomikal
11. Return on Investment in Using Ikonomikal
12. Major Features of Ikonomikal

13. How smartphone helps you continue working in Ikonomikal ERP

14. New Reduced Monthly Price List or click the Price Startup Packages

Suggested modifications, customizations and developments with general industry use will be done and corresponding upgrades will be deployed accordingly for free.

Click to email:Teodoro Rolluqui