DOCUMENTS TRACEABILITY IN A CLOUD SUPPLY CHAIN SYSTEM

Once the Request for Quotation (RFQ) of a customer or other document is entered in iKonomikal Cloud ERP the progress of it is automatically indicated document by document in the "Related Documents" window of any of the mentioned documents below. It can be traced through the customer RFQ number in the Request for Quotation from Customer (RFQC) or the customer Purchase Order (PO) in the Sales Order Confirmation (SO). This traceability feature of iKonomikal is a very important requirement to become a certified ISO company. Traceability is also a company internal control requirement of external auditors. Having traceability makes it easy to respond to the customer inquiry on the status of their RFQ or PO.

RFQC document image sample showing related documents. Click Related Documents window then click Get Documents to show the list of documents related to RFQC. Then select any listed document and click Open Document to see.

Sales Invoice to customer document image sample showing related documents.

RELATED DOCUMENTS

Delivery from the company Supplier to Customer
1. RFQC - Request for Quotation from Customer
2. RFQS - Request for Quotation to Supplier
3. SQ - Sales Quotation to Customer
4. PO - Purchase Order to Supplier
5. SO - Sales Order as per Purchase Order of the Customer 
6. ACK - Acknowledgement Receipt of the Customer as delivered directly from company's Supplier
7. SI - Sales Invoice to Customer as per the Acknowledgement Receipt
8. APV - Accounts Payable Voucher for the Purchase Invoice of the Supplier
            a) Per ACK and PO
            b) Per PO Add Cost of other Suppliers such as courier, transport. etc...

9. OR - Official Receipt for the collection of Customer's payment

10. PV - Payment Voucher for the payment of Purchase Invoice of the Supplier

Delivery from company stock to Customer
1. RFQC - Request for Quotation from Customer
2. SQ - Sales Quotation to Customer
3. SO - Sales Order as per Purchase Order of the Customer 
4. DN - Delivery Note to Customer
5. SI - Sales Invoice to Customer as per the DN and SO
6. OR - Official Receipt for the collection of Customer's payment

Purchase to stock
1. PR - Purchase Requisition
2. RFQS - Request for Quotation to Supplier
3. PO - Purchase Order to Supplier
4. POGR - PO Goods Receipt as per the Purchase Order
5. APV - Accounts Payable Voucher for the Invoice of the Supplier
          a) Per POGR and PO
          b) Per PO Add Cost of other Suppliers such as courier, transport etc..
6. PV - Payment Voucher for the payment of Purchase Invoice of the Supplier

Any of the listed document in the Related Documents can be opened to see or print the document details and their attachment/s. 

The above related documents will also be included in the Customer and Supplier Community Portal of iKonomikal Cloud ERP in order for the customer or supplier to verify online the status of their business with the company.

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