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The above image is the workflow from Customer Stock Inquiry up to their Payment.
The workflow involves 7 programs of Ikonomikal Cloud ERP. Those programs are being used as per the below narrative steps. The 6 programs namely RFQC, SO Quotation, SO Confirmation, SO Delivery, SO Acknowledgement and SO Invoice are all in the Sales Order Modules. While the Customer Bank Collections program belongs to the AR/AP Modules.
Workflow Narrative Steps:
1. The RFQC or Request for Quotation from Customer program records the details of the Customer Inquiry. It will also show if the item/s being inquired are available on stock or not. If the stock is available then proceed to the next step.
2. The SO Quotation is the program to use in preparing quotation document of item selling prices being offered to the Customer as extracted from the RFQC.
3. The SO Confirmation is the program to record the Customer PO (Purchase Order). The data recorded are extracted from the SO Quotation. The SO Confirmation is being sent to the customer to confirm that their Purchase Order will be delivered as per the indicated item/s price, quantity and date of delivery.
4. The SO Delivery program being used by Warehouse to release from stock the items as per the SO Confirmation document details. The SO Confirmation is extracted and actual quantity released is recorded. Delivery Receipt/Note is printed to go along with the delivery of items to the customer.
5. The SO Acknowledgement program records the Customer Goods Receipt Document details such as references, date, quantities or remarks. Then attach electronic copy to the program. This program represents receipt by the customer of delivered goods or services based. The recording process is by extracting data from the SO Delivery program. Therefore there is no repetition or re-entry of data.
6. The SO Invoice program creates the Sales Invoice for the customer based on extracted SO Acknowledgement and SO Confirmation data. Then send the Sales Invoice copy to the customer for payment as per the agreed terms.
7. The Customer Bank Collection program is used when there is payment from customer in the form of check, bank transfer, LC or other mode of payment than cash. The invoice reference is being selected and applied to the total amount of payment. Then a document of Bank Collection Receipt is generated and being given to the customer.
Details of each program in each document is in their respective separate blogs.
Please click also the following to know more about Ikonomikal
1. What is Ikonomikal?
2. What are the Security Features of Ikonomikal?
3. Ikonomikal Programming Language and Environment Diagram
4. How Robust is Ikonomikal?
5. Is 3rd Party Interface Possible in Ikonomikal?
6. Company website of Ikonomikal
7. Ikonomikal software site
8. How to Subscribe to Ikonomikal?
9. Ikonomikal Monthly Subscription Price List
10. Ikonomikal Monthly Subscription Price List with Daily Backup
11. Cost Savings in Using Ikonomikal
12. Improved Business Model in Using Ikonomikal
13. Return on Investment in Using Ikonomikal
14. Major Features of Ikonomikal
15. How smartphone helps you continue working in Ikonomikal ERP
Suggested modifications, customizations and developments with general industry use will be done and corresponding upgrades will be deployed accordingly for free.
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