S2 CLOUD SCHOOL INFORMATION SYSTEM (SIS)

Click:
Ikonomikal Company website

Ikonomikal software site

Cloud School Information System (SIS) is one of the Add-In Modules of Ikonomikal Cloud Accounting ERP. SIS is integrated with the modules of Ikonomikal

The status of the Development of SIS as of July 17, 2016
A. Ready to Use SIS Programs
Phase 1
1. Admissions And Collections
1.1. General Setup
1.2. Curriculum
1.3. Admissions
1.4. Cashier

Phase 2
2.1. Grading

Phase 3
3.1. Attendance

Phase 4
4.1. Options and Helpers

Phase 5
5.1. Analysis for SIS
Reports of Cloud School Information System (Please click it)

B. For Development
1. Scheduling of Subjects and Room Assignments
      Note: This will be included in the Attendance group of programs
2. Point of Sale
3. Library
4. Bus Service
5. Student and Faculty Portal


READY TO USE SIS PROGRAMS

Phase 1
1.1. General Setup
1.1.1. Branch Account Set
1.1.2. Settings

1.2. Curriculum
1.2.1. Course And Fees
1.2.2. Curriculum
1.2.3. Grade And Year Level
1.2.4. School Year
1.2.5. Semester
1.2.6. Subjects

1.3. Admissions
1.3.1. Class Sections
1.3.2. Enrollment And Fees
1.3.4. Guardian Registration
1.3.5. Movement Sheet
1.3.6. Student Registration

1.4. Cashier
1.4.1. Bank Collections
1.4.2. Cash Collections

Phase 2
2. Grading
2.1. Grade Labels*
2.2. Grade Sheet*
2.3. Grading Component*
2.4. Grading Period*
2.5. Learning Competency*
2.6. Semester Grading Period*
* = Please click Grading in Cloud School Information System (SIS)

Phase 3
3. Attendance
3.1. Attendance Sheet**
3.2. Class Section Assignments**
** = Please click Attendance in Cloud School Information System (SIS)

Phase 4
4. Options And Helpers
4.1. Class Section Batch Run

Phase 5
5. Analysis for SIS

The Analysis Modules for School Information System has the following group of programs
5.1. Admissions
5.2. Grading
5.3. Attendance
5.4. Student Accounts

Please click Reports of Cloud School Information System for more details

5.1. Admissions

5.1.1. Enrolled Students

5.1.2. Students Movement

5.2. Grading

5.2.1. Report Card

5.3. Attendance

5.3.1. Students Attendance

5.4. Student Accounts

5.4.1. Periodic Collections

5.4.2. Student SOA (Statement of Accounts)

Please click the following to know more about Ikonomikal

1. Reports of Cloud School Information System

2. Grading in Cloud School Information System

3. Student Registration in Cloud School Information System

4. Guardian Registration in Cloud School Information System

5. Attendance in Cloud School Information System
6. Enrollment And Fess in Cloud School Information System

7. What is Ikonomikal?
8. What are the Security Features of Ikonomikal?
9. Ikonomikal Programming Language and Environment Diagram
10. How Robust is Ikonomikal?
11. Is 3rd Party Interface Possible in Ikonomikal?
12. Company website of Ikonomikal
13. Ikonomikal software site
14. How to Subscribe to Ikonomikal?
15. Ikonomikal Monthly Subscription Price List

Suggested modifications, customizations and developments with general industry use will be done and corresponding upgrades will be deployed accordingly for free.
Click to email:Teodoro Rolluqui 

CLOUD FIXED ASSETS SYSTEM

DEPRECIATE FIXED ASSET/S UP TO END OF USEFUL LIFE IN ONE BATCH

AUTOMATIC REVERSAL OF FUTURE FISCAL PERIODS' POSTINGS UPON DISPOSAL


FIXED ASSETS MODULES of IKONOMIKAL CLOUD ACCOUNTING ERP are programs useful in the management of company assets. It concerns the acquisition, depreciation, transfer, disposal and its standard costing for allocation to activities. Depreciation cost can also be allocated to project.

FA is the short name of FIXED ASSET MODULES of IKONOMIKAL

All programs of FIXED ASSETS MODULES are integrated with Ikonomikal programs. 

All accounting entries are automatically generated. Print Fixed Asset Register and Fixed Asset Lapsing Schedule anytime.

The depreciation methods are:
1. Straight Line
2. Declining Balance
3. Double Declining Balance
4. Sum of Years Digits

How to go to FIXED ASSET MODULES?

Click Programs
Click Core Modules
Click Fixed Asset

The FIXED ASSET MODULES contain the following programs:

1. General Setup

1. Asset Account Set
2. Asset Budget
3. Asset Groups
4. Asset Profile
5. Asset Sub Locations
6. Asset Types
7. FA Settings

2. Transactions

1. Acquisition Entry
2. Depreciation Entry
3. Transfer Entry
4. Disposal Entry
5. Asset Project Allocation Entry

3. Options and Helpers

1. AM Depreciation Batch Run

Note: This is where multiple assets are being depreciated in multiple fiscal periods up to end of corresponding useful lives.

Please click the following to know more about Ikonomikal
1. What is Ikonomikal?
2. What are the Security Features of Ikonomikal?
3. What is Ikonomikal SSL Security Level?
4. Ikonomikal Programming Language and Environment Diagram
5. How Robust is Ikonomikal?
6. Is 3rd Party Interface Possible in Ikonomikal?
7. Company website of Ikonomikal
8. Ikonomikal software site
9. How to Subscribe to Ikonomikal?
10. Ikonomikal Monthly Subscription Price List


Suggested modifications, customizations and developments with general industry use will be done and corresponding upgrades will be deployed accordingly for free.
Click to email:Teodoro Rolluqui

HOW ROBUST IS IKONOMIKAL?

WHAT IS ROBUST?

Answer from WEBOPEDIA

http://www.webopedia.com/TERM/R/robust.html

robust

(adj.) When used to describe software or computer systems, robust can describe one or more of several qualities : 

• a system that does not break down easily or is not wholly affected by a single application failure
• a system that either recovers quickly from or holds up well under exceptional circumstances
• a system that is not wholly affected by a bug in one aspect of it
• a system that comes with a wide range of capabilities. (It should be noted that this last sense of the term robust is not uniformly accepted in technical circles. The term is typically used in this sense in the marketing of software or computer systems to emphasize a selling point and does not refer to the first three meanings of the term.)

HOW ROBUST IS IKONOMIKAL?

Robustness of Ikonomikal can be best understood by explaining the following:

1. Error Handling and Integrity Checking
2. Scalability and Reliability

1. Error Handling and Integrity Checking

1.1. Error Handling

Ability to anticipate or detect wrong entries and inform meaningful messages back to the user

Error Handling

1.1.1. Data Entry errors are reported back via Dialog Boxes

Error Handling

1.1.2. Errors made by short running processes such as saving, deleting, uploading, queuing, and etc. are also reported back via Dialog Boxes

Error Handling

1.1.3. Errors made by long running processes such as Posting, Helper Programs, Import Ques, and etc. are reported back via Notifications and Emails.

Error Handling

1.1.4. Errors made by long running subscription processes such as DB Version, DB Tier Performance, DB Restoration, Storage Templates, And Add-Ins are also reported back via Notifications and Emails.

1.2. Integrity Checking

Ability to self check for data errors to correct if necessary and report status.

Integrity Checking

1.2.1. Real time correction of data entry mistakes

Integrity Checking

1.2.2. Correction of data entry mistakes while on the process of saving, deleting, closing, uploading, queuing, and etc.

Integrity Checking

1.2.3. Checking And Balancing with the use of 3 Tables on major ledgers such as AR/AP, HR, Inventory, Treasury, etc. 

• 1st table is for Transaction Detail
• 2nd table is for Application Detail
• 3rd table is for Balance

Integrity Checking

1.2.4. Completely rolls back to a previous state when it was last integral following the rules of an A.C.I.D. database. 

2. Scalability And Reliability

Scalability (Scaling Out)

Ability to increase in performance or  in numbers to handle a growing amount of work. 

Ikonomikal is built to scale out.

Ikonomikal Reliability

Ability to perform as per specification and to recover back on failure. 

Ikonomikal together with Azure Services is reliable.

Scalability And Reliability

2.1 Web servers are handled by Azure Cloud Service and enables us to do the following:

• Provision new web servers when needed
• Automatically increase or decrease processors or memory capacities based on settings
• Web request distribution across different web servers.
• Ensures failed web request when retried are received by other web servers

Scalability And Reliability

2.2 Point-In-Time Database Restore handled by Azure SQL Database allowed us to build a simplified version for our subscribers to use. Subscribers are able to restore their database any point-in-time within 14 Days.

Scalability And Reliability

2.3 Geo Database Restore handled by Azure SQL Database allowed us to make backups of subscriber databases having 1 Hour difference. The backup is stored miles away from our data center and restorable only at the time of the last backup.

You may be interested to know (please click to browse):

1. What are the Security Features of Ikonomikal?
2. Is 3rd Party Integration Possible in Ikonomikal?
3. What is Ikonomikal SSL Security Level?
4. Company website of Ikonomikal
5. Ikonomikal software site
6. What is Ikonomikal?

Please click to send inquiry by email to: Teodoro Rolluqui

HOW TO SUBSCRIBE TO IKONOMIKAL?

WHY SUBSCRIBE TO IKONOMIKAL?

A company may subscribe for the following reasons:

1. Cloud Technology
2. Monthly Cost Savings
3. Improvement on Business Models
4. Return on Investments

While individuals are interested to subscribe for the following reasons:

1. Cloud Technology
2. Affordability
3. Learn to implement and use
4. Provide on line outsource services for extra income

HOW TO SUBSCRIBE TO IKONOMIKAL?

1. Do the usual Login procedure to ikonomikal, then Click the Subscription Services icon pointed by red arrow as shown below

Subscription Services

For further assistance please email the following addresses:

•      support@ikonomikal.com
•      billing@ikonomikal.com
•      marketing@ikonomikal.com

The Subscription Services icon is on the left bottom of the Main Page of Ikonomikal

Ikonomikal Main Page

2. The Subscription Services Page is subdivided into two
1. Current Subscription
2. Invoice and Payment History

Current Subscription

The Current Subscription Page contains the following:
The boxes of the Summary in the header portion are automatically filled upon selection and entry of appropriate data  in the Subscriptions portion.

Current Subscription . Upper Left Side

Current Subscription . Upper Right Side

Current Subscription . Lower Left Side

Current Subscription . Lower Middle Side

Current Subscription . Lower Right Side

3. Click + (Add) icon to open page 1 of the Buy Services

Note: ikonomikal ID of the template owner will automatically appear in the ikonomikal ID box. Template will be the (Default) Blank Company which means all the setup requirements has to be entered. Not unless there are other templates available to select.

4. Click the ikonomikal  ID box as option and replace with another ID who has prepared template/s.  Then Click the Verify ID icon. The purpose of using the template is to shorten the setup weeks or days during the implementation.

5. Click the Arrow icon of the template to list the templates. Select by clicking the template as recommended by the owner of the ID. Click the Arrow (>) to the right to go to the next page.

Current Subscription . Buy Services Page 1

6. Write the desired Company Name and brief description of the Nature of Business as shown in the example on page 2 below. Click the Arrow (>) to the right to go to the next page.

Current Subscription . Buy Services Page 2

7. Click the Arrow down icon of the Tier box to list the Tiers. As an example below the Starter Database Performance Tier is selected.

Current Subscription . Buy Services Page 3.1

Note: Choices of Database Performance Tier per month

Starter Database at US$ 30 per month good for 1 to 10 users
Small Database at US$ 48 per month good for 1 to 20 users
Medium Database at US$ 101 per month good for 1 to 50 users
Large Database at US$ 200 per month good for 1 to 100 users

Each Database Tier has free 5GB Data Downloading service.  Should Downloading requirement is higher, the price for additional 5GB is US$1.00 per month.

Current Subscription . Buy Services Page 3.2

Please email to marketing@ikonomikal.com for higher Database Performance Tier

8. Enter the number of months to subscribe and the total value in US$ will appear. Unpaid box will also show the value in US$. Click Arrow (>) icon to the right to go to the next page.

Current Subscription . Buy Services Page 3.3

Important Note:
Please remember that 1 month in ikonomikal is 30 days. Series of automatic expiration notices will be sent to the subscriber. The last chance is to renew the Database subscription minimum 2 days before the subscription expiry date. The reason is the database once it enters on the first day of the following month, the database is subject to payment of 1 month subscription to Microsoft Azure. That is why it is on the last day when database is placed in the temporary storage. It will be stored for 2 months to give an opportunity to the subscriber to re use. If not renewed, then the database is automatically deleted by the system with no chance of recovery. Aside from the data lost, the efforts, time and resources spent in the set up are likewise all gone.

It is also suggested to subscribe for a minimum of 3 months as allowance for implementation activities such as setup, training and live transactions.


9. Enter the quantity of users and the number of months. It is suggested to make the number of months of the Database Performance Tier and the users to be the same.

Below image shows an example of filled quantity of users and months. The total value of users in US$ automatically appears. Likewise the Unpaid Subscription in US$ also increases, precisely the running total of the subscribed database and the users' licenses.  Click Arrow (>) icon to the right to go to the next page.

Current Subscription . Buy Services Page 4.1

Suggestions:

• Subscribe for a minimum of 3 months as allowance for set up, training and live transactions
• Include 1 user in addition to your company users for the use of your implementer
• Again, renew database and users subscription ahead of expiry to avoid inconvenience

10. Data Downloading Service per 5GB is US$1.00 per month. This is required when all the users in the database have exceeded the consumption of free 5GB Data Downloading Service. Notification will be sent when about to exceed. To avoid interruption and inconvenience please acquire this service in advance.

Quick consumption happens due to frequent generation of reports specially if users like to use the Business Intelligence.

If the service is needed then put the quantity and the number of months. Thereafter,  Click Arrow (>) icon to the right to go to the next page.

Current Subscription . Buy Services Page 5

11. Template Storage Service allows the subscriber to store predefined/template company databases in our offline storage and use it to build new companies with predefined setup data. The template may be given for free or with a fee to any would be subscribers to avoid weeks of  implementation activity of setting up of the database. The unit price is US$ 2 per month.

Current Subscription . Buy Services Page 6

If the service is needed then put the quantity and the number of months then proceed to the next page.

If not required then skip and Click Arrow (>) icon to the right to go to the next page.

12. The next page is the Summary of the Buy Services.  It contains all the  quantities and values of the services to subscribe. In addition, charges applied such as PayPal charges and value added tax to arrive at Total Payable

Processing fee of 5.8% on total subscription without tax and US$ 0.45 per transaction. While government charges is 12% Value Added Tax.

Current Subscription . Buy Services Summary Page

If there is something to change then Click Arrow (<) to the left direction to go to the previous page or pages.

If everything is in order then "Click Here to Buy Now"

13. Click Yes to continue. You may proceed to pay or without payment for curiosity purposes only. The payable amount in the summary will be temporarily saved for your future decision to amend or pay.

Current Subscription . Buy Services Summary Page

Payment will be by CREDIT CARD through 2CHECKOUT payment system.


14. After the payment the below image showing "Thank You For Payment" will appear

15.  Thereafter, a new company appears on the main page. The next procedure is the setup of the new company.

ikonomikal User Site

16. Go back to Subscription Services of ikonomikal. Click the right side page "Invoice and Payment History". This will provide the  invoice and payment details.

Subscription Services . Invoice And Payment History

Scroll from left to right to see the filled columns as to the status

Subscription Services . Invoice and Payment History

Take notice that the above is another example of paid subscription. The same shall be used in the succeeding images.

17.  Highlight the selected detail line with columns starting from the Company. Example below is the Pay ID Details is highlighted on the left side. The choice will be the reference where invoice details will be shown. Thereafter, Click the Invoice details to show another page Invoice details 2.

Invoice And Payment History . Pay ID Details 1 Left Side

Invoice And Payment History . Payment Details 2, Left Side

Invoice And Payment History . Payment Details 2, Right Side

Click X on the top right side of the page to close.


18. Click the selected Invoice ID then Click Pay Processor to go to the next page.

Invoice And Payment History . Pay Processor

Invoice And Payment History . Pay Processor Details

The  Pay ID Details and Pay Processor are represented as Invoice and Payment Receipt.

19. The image below shows the Sales Documents icon. It is about references of invoice and payment receipt of payment made other than credit card.

Payment and Invoice History . Sales Documents

Payment and Invoice History

20. Click the ikonomikal user site icon to close the Subscription Services page and to go back to the main page.